How to convert an Excel spreadsheet to a Word document

The following steps walk you through how to convert a Microsoft Excel spreadsheet to a Microsoft Word document.

To convert a Word document to an Excel spreadsheet, see: How to convert a Word document to an Excel spreadsheet.

1. Open the Excel spreadsheet you want to convert to a Word document.
2. Highlight all information you want to transfer to Word.
3. Once the text is highlighted, right-click and select Copy, or with your keyboard, press Ctrl + C .
4. Open Microsoft Word and click the File tab, click New in the left navigation pane, then click Blank document under the New section.
5. Paste the information previously copied from the Excel spreadsheet by right-clicking and selecting Paste. You can also use the Ctrl + V keyboard shortcut.
6. To use different formatting from the default when pasting, click the Paste Options button, shown in the picture below.

1. Select from the following paste options:

If copying from Microsoft Excel Online (the web version), there are only three paste options. If copying to Microsoft Word Online, the paste options are limited to only two.

• Keep Source Formatting (K) - Keeps all formatting of the copied text.

• Use Destination Styles (S) - Copies the Excel table, but does not copy any formatting associated with it, such as colored cells.

• Link & Keep Source Formatting (F) - Creates a link to the Excel spreadsheet and keeps the Excel formatting. When you reopen the Word document, it asks you to update the information from the spreadsheet.

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• Link & Use Destination Styles (L) - Creates a link to the Excel spreadsheet and uses the Word formatting. When you reopen the Word document, it asks you to update the information from the spreadsheet.

• Picture (U) - Pastes the information from Excel as a picture in Word. Once you save and reopen Word, you cannot edit the information in the table.

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• Keep Text Only (T) - Saves the information pasted from Excel as a text-only format, discarding any formatting, such as tables or pictures.

1. After selecting the best paste option for your needs, save the document.

Related information

• How to convert a Word document to an Excel spreadsheet.
• Microsoft Excel help and support
• Microsoft Word help and support
• Microsoft company and contact information.
• Software help and support.